WorkshopOne
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From due date to paid job.

WorkshopOne keeps the customer, vehicle and work connected—from the first MOT reminder to the finished job and final payment.

Start 30 days free Explore the system

One record. Every stage of the job.

Stop jumping between a paper diary, spreadsheets, messaging apps and invoice templates. WorkshopOne gives the whole garage one reliable view.

01

Customers & vehicles

Keep names, phone numbers, email addresses, notes and every vehicle together. Find the right record quickly from the office or your phone.

  • Multiple vehicles per customer
  • Registration-led vehicle records
  • Contact notes and vehicle due dates
02

MOT lookup

Enter a registration and retrieve the vehicle details and current MOT expiry date, reducing manual entry and keeping due dates accurate.

  • DVSA MOT History API lookup
  • Make, model and first-use year
  • Latest passed MOT expiry
03

Reminders that return

See MOTs and services coming due, then contact customers early enough to win the booking rather than lose it to another garage.

  • Email and optional SMS
  • Editable reminder schedules
  • Direct route into online booking
04

Capacity-based diary

Set the hours the workshop can handle each day. Book against real capacity and see the week without squeezing jobs into an impossible schedule.

  • Daily available hours
  • Editable job durations
  • Reschedule and update status
05

Jobs, invoices & payment

Move from confirmed booking to completed job, create a clear customer invoice and, on supported plans, collect payment through Stripe.

  • Custom job types and prices
  • Per-job price overrides
  • Payment links and paid status
06

Team & control

Give the people who need it access while keeping ownership, workshop and finance responsibilities clear as the garage grows.

  • Role-based team access
  • Garage branding and domains
  • Platform and subscription controls
01 / RETENTION

Turn due dates into booked work.

The reminder workflow starts with a reliable vehicle record, identifies what is coming due and gives the customer a simple way back into your diary.

  • See the opportunity early.Upcoming and overdue MOT or service work is visible in one queue.
  • Choose the right timing.Create reminder rules for the intervals that suit your customers.
  • Keep a delivery record.Track whether each reminder is queued, sent or failed.
  • Make booking easy.Customers follow a secure link instead of phoning during a busy job.
REMINDER QUEUESEPTEMBER
38Ready to contact9Bookings returned
BL19 MOT
Amelia BrownMOT reminder · Email
READY
KR21 CAR
Owen JonesFull service · SMS
SENT
SA17 REG
Sarah EvansMOT reminder · Email
BOOKED
WORKSHOP DIARY6.5 / 8 HRS BOOKED
MON 143.5 hrs
TUE 156.0 hrs
WED 166.5 hrs
THU 174.0 hrs
FRI 182.0 hrs
ND19 REG
MOTSarah Jones · Confirmed
60 MIN
PX16 CAR
Full servicePeter Young · In progress
150 MIN
02 / WORKSHOP

A diary based on hours, not hope.

Every job type has a duration, every day has a capacity and every booking uses both. You can still override the details when a real-world job needs it.

  • Set daily capacity.Allow for shorter days, staffing changes or planned closures.
  • Create your own job types.Choose the standard duration, price, colour and online availability.
  • Control every booking.Add, edit, reschedule, cancel or complete work from the same week view.
  • Work comfortably on mobile.Key actions stay available when you are away from the desk.

One continuous job flow.

Information entered once keeps moving forward, so the next action is always attached to the right customer and vehicle.

01

Customer

Contact details, notes and vehicles.

02

Due work

MOT and service dates become actionable.

03

Booking

Customer chooses an available slot.

04

Workshop

Track status, time, notes and agreed price.

05

Invoice

Use defaults or override the final amount.

06

Payment

Record payment and prepare for accounting sync.

03 / CONNECT & GROW

More than a diary when you need it.

The operational data is already structured around the customer, vehicle, job and invoice—ready for the extra tools a growing workshop needs.

WORKSHOP ASSIST AI

Technical research, with evidence

Pro workshops can research vehicle-specific questions, see a cautious confidence rating and build both a private verified library and WorkshopOne’s anonymised shared knowledge base.

Pro · AI can make mistakes
STRIPE

Customer payments

Connect your own Stripe account, generate payment links and keep the paid status attached to the correct invoice.

Workshop & Pro
ACCOUNTS

Accounting connections

Pro provides the connection layer for supported Sage, Xero and QuickBooks workflows without trying to replace your ledger.

Pro
AUTOMATION

Reports & automation

Use cleaner workshop data to understand activity, reduce repeated admin and automate more of the customer follow-up.

Pro
YOUR BRAND

Custom identity

Apply the garage colour and, on Pro, connect a custom domain for a more branded customer booking experience.

Branding by plan

Start simple. Add the workshop tools when ready.

Every plan includes the customer and MOT reminder foundations. Workshop and Pro add the operational tools needed to run more of the day.

FeatureEssentialWorkshopPro
Customer & vehicle records✓✓✓
MOT lookup and due-date tracking✓✓✓
Email reminders✓✓✓
SMS remindersPay as used100 included300 included
Capacity-based workshop diary—✓✓
Customer online booking—✓✓
Job tracking and invoices—✓✓
Stripe customer payments—✓✓
Workshop Assist AI & verified library——✓
Accounting connections——✓
Advanced reporting & automations——✓
Custom branding and domain——✓
See full pricingStart 30 days free

Built for the office, ramp and phone.

The interface stays focused on the actions a garage uses most: find a customer, check a due date, add a booking, change job status or finish an invoice.

  • Responsive on modern phones and tablets
  • Large touch-friendly controls
  • Dark interface suited to workshop use
  • Secure individual user accounts
WorkshopOne
TODAY · 7 JOBS
ND19 REGMOTCONFIRMED
PX16 CARFULL SERVICEIN PROGRESS
RJ12 MOTDIAGNOSTICSBOOKED

Put the admin in one place.

Try the complete WorkshopOne workflow with your own garage for 30 days. No card and no setup fee.

Start 30 days free